Terms and Conditions

Terms and Conditions for the hire of Tironui Venue:
General Conditions
a) Tironui Venue agrees to allow the Hirer to use the Venue for the Event during the Hire Period and
the Hirer agrees to pay Tironui Venue the Hire Charges for the hire of the Venue subject to the terms
and conditions of this Agreement.
b) Subject to clause 1(c), all Hirers must be a legal person or entity. Tironui Venue reserves the right
to ask for proof of legal entity before this Agreement may be finalised. A legal entity is a registered
group or individual who has capacity to:
(i) enter into agreements or contracts;
(ii) assume obligations;
(iii) incur and pay debts;
(iv) sue and be sued in its own right; and
(v) be accountable for illegal activities.
c) Any person wishing to hire the Venue who is under the age of 18 years old must have a parent or
guardian sign this Agreement and take responsibility for the booking and compliance with this
Agreement, and that same person must be available to liaise with Tironui Venue and supervise the
Event throughout the duration of the Hire Period.
d) Subject to clause 1(c), the person who makes the booking (or the Hirer’s representative as notified
in writing to Tironui Venue) is required to be present for the duration of the Event.
e) All statutory rules, regulations and bylaws applying to the Venue and/or Event shall be strictly
observed by the Hirer including but not limited to the Health and Safety at Work Act 2015, the
Smoke­free Environments Act 1990, and the Sale and Supply of Alcohol Act 2012.
f) The Hirer must not allow any illegal activities to take place at the Venue during the Hire Period.
g) The Hirer must contact the Police immediately if there are any safety concerns from a person(s)
disorderly behaviour.
h) Noise levels must be kept to an acceptable level at all times. Any complaints/action taken as a
result of noise will be the responsibility of the Hirer.
i) The Hirer must ensure that a parent or designated caregiver, who is at least 18 years of age,
accompanies all children under 10 years of age at the Venue and/or Event.
j) During the Hire Period the Hirer shall conduct and manage its use of the Venue in an orderly and
lawful manner, and shall remain responsible for the conduct of its employees, officers, contractors,
agents, invitees and ticket holders and shall ensure that none of them behave in any riotous, offensive
or disorderly manner (including drunken behaviour) or in such a manner that is likely to cause danger
or annoyance to other members of the public or the Council or damage the property or reputation of
the Venue. The Hirer acknowledges that the Tironui Venue may eject or refuse admission to any
person who fails to behave in accordance with the standards required by this clause.
k) Where the provision or sale of food is undertaken in relation to the Event, the Food and Hygiene
Regulations 1974, and/or the Food Act 2014 and its association regulations, and/or all Tironui Venue
requirements must be complied with by the Hirer where they apply.
l) Nothing in this Agreement creates a landlord – tenant relationship between parties.
m) All persons signing or accepting this Agreement (whether as an individual, or director or other
authorised signatory of another legal entity) shall be bound personally to abide by all of the terms and
conditions contained in this Agreement and to fulfil all of the Hirer’s obligations under this Agreement
as a principal.
25/02/2019 Contract for Venue – Google Docs
https://docs.google.com/document/d/1VTEaEIYG2Z2yZWcGXx6HNBdMF4BzTCOtccW55QZpuPk/edit 3/6
2.
Bookings
a) No booking for hire of the Venue is confirmed until both the Hirer and Tironui Venue have signed
this Agreement and the Hirer has paid and supplied credit card details as bond breakages etc. (if
any). A booking may be offered to other prospective hirers by the Tironui Venue until such time as it
has been confirmed under this clause 2
(a). b) The Hirer must precisely state the type of activity and Event to take place in the Special
Conditions of Hire and use the Venue only for that purpose. The Hirer warrants and agrees that the
Event has been accurately described to Tironui Venue and as set out in Special Conditions of Hire
and that the Venue will not be used for any performance or activity that is of an objectionable nature,
is in breach of reasonable standards of public decency or is likely to create a nuisance.
c) The Hirer must use only the area in the Venue that has been booked and confirmed for use by the
Hirer.
d) If you would like to change your booking (times on the same day, contacts, address etc.) you must
contact Tironui Venue on 0277503180. It may not be possible for Tironui Venue to accommodate all
requested changes. The Hirer will be notified and must agree to any additional charges and any terms
and conditions applying to the grant of the Hirer’s request before the changes will be agreed to by
Tironui Venue.
e) The Hire Period includes Pack In and Pack Out times.
f) The Hirer must adhere strictly to the confirmed Hire Period and shall ensure that all persons have
vacated the Venue by the end of the Hire Period. In addition to the Hire Charges the Hirer will be
charged for any hour or part thereof that the Hirer continues to occupy the Venue after the end of the
Hire Period whether or not it has obtained Tironui Venue consent and without prejudice to the Tironui
Venue other rights under this Agreement or at law, at the Run on Rate set out in the Special
Conditions of Hire. During the run on period, the Hirer will otherwise continue to occupy the Venue on
the terms of this Agreement. Failure to comply strictly with the confirmed Hire Period may also result
in cancellation of any future booking(s).
g) Tironui Venue reserves the right to have officers, staff, and/or representatives present at the Event
at any time.

  1. Payment
    a) All fees quoted at the time of making a booking are GST inclusive.
    b) The Hirer shall be liable for the payment of all amounts owing to Tironui Venue pursuant to this
    Agreement, whether or not the services of Tironui Venue are supplied to the Hirer, or to some other
    person, firm or corporate body at the Hirer’s request, and notwithstanding that the Hirer may have
    incurred all or any part of that indebtedness as agent for any other person, firm or corporate body.
    c) If payment is overdue for a period of 14 days or more, the outstanding amount will be a debt due to
    Tironui Venue and may be referred to a debt collection agency or other duly authorised agent of
    Tironui Venue for collection. In addition, Hirers may be required to pay in full within 1 month of making
    their booking.
    d) A credit card may be required as a guarantee against potential loss or damage and by signing this
    agreement you agree to payment being taken from your credit card
    25/02/2019 Contract for Venue – Google Docs
    https://docs.google.com/document/d/1VTEaEIYG2Z2yZWcGXx6HNBdMF4BzTCOtccW55QZpuPk/edit 4/6
  2. Additional charges, damages, and security arrangements
    a) Any damage to the Venue must be reported immediately to Tironui Venue by calling 0277503180.
    Tironui Venue may invoice the Hirer for any damages or additional charges resulting from the Hirer’s
    use of the Venue as follows. In addition to the Hire Charges, the Hirer may be charged for any:
    (i) damage to the Venue caused during the Hire Period or by any breach of this Agreement;
    (ii) theft, loss, damage or destruction of Tironui Venue property during the Hire Period;
    (iii) extra cleaning, rubbish removal, repair or reinstatement of the Venue which Tironui Venue
    reasonably considers is required after the Event;
    (iv) costs, losses or expenses that Tironui Venue incurs due to any breach of this Agreement;
    (v) unreturned access card(s) or key(s);
    (vi) emergency services call out for a non­emergency situation, or if an alarm is set off purposefully or
    through negligence, the full cost of the Fire Service or other security call­outs and alarm resetting; and
    (vii) costs incurred if the Tironui Venue is required to call a security guard.
    b) The Hirer will upon demand pay all of Tironui Venue’s reasonable expenses, including but not
    limited to cheque dishonour fees, debt collection fees and legal costs (on a solicitor/agent/client basis)
    in relation to the collection of all overdue moneys and/or any breach of this Agreement. c) The Hirer
    will be responsible for ensuring that the Venue is kept secure at all times during the Hire Period. Any
    costs incurred by the Tironui Venue as a result of the Venue not being secured properly will be passed
    on to the Hirer.
    d) The Tironui Venue may require the Hirer to provide security staff or additional security measures for
    the Event where any unexpected or heightened risks are identified or perceived by Tironui Venue
    (acting reasonably) in relation to the Event, including as a consequence of the nature of the Event,
    and/or the Hirer’s actions or omissions in relation to the Event, or arising from any default by the Hirer
    under this Agreement (in which case the cost of all such additional security staff or measures shall be
    met by the Hirer).
  3. Cancellation of hire
    a) Tironui Venue may terminate any booking(s), any Event and/or this Agreement in its sole discretion
    if it considers:
    (i) the Event will, or might, contravene any statute, order, regulation, bylaw, rule of law or any other
    requirements of a public or local authority, or otherwise be in breach of this Agreement; or
    (ii) that the management or control of the Event is deficient; or
    (iii) the behaviour of the guests or attendees of the Event is such that it would lead to danger or injury
    to any person or material damage to any property, including but not limited to the Venue.
    b) Tironui Venue may cancel booking(s) due to emergency situations and adverse
    environmental/weather conditions. Tironui Venue will endeavour to provide an alternative Venue. If the
    alternative option is not suitable, the Hire Charges will be refunded.
    c) Tironui Venue shall be entitled to suspend or cancel all or any part of this Agreement, in addition to
    its other rights and remedies, in any of the following circumstances:
    (i) If any cheque tendered to Tironui Venue in payment of any indebtedness of the Hirer under this
    Agreement is dishonoured upon presentment.
    (ii) If the Hirer fails to meet any obligation under this Agreement.
  4. Cleaning, rubbish and lock­up
    a) The Hirer is responsible for ensuring that the hired space in the Venue is left clean and ready for
    the next user at the end of the Hire Period.
    b) At the end of the Hire Period the Hirer must remove all rubbish off site, and must leave the Venue,
    including car parks and adjacent areas, in good, clean and tidy order as it was found. Additional
    charges will be incurred if rubbish is not removed off­site.
    25/02/2019 Contract for Venue – Google Docs
    https://docs.google.com/document/d/1VTEaEIYG2Z2yZWcGXx6HNBdMF4BzTCOtccW55QZpuPk/edit 5/6
  5. Insurance
    a) The Tironui Venue does not undertake to arrange for or maintain any insurance cover, property,
    contents or otherwise, for the Venue or the Event for the benefit of the Hirer.
  6. Liability
    a) Nothing in this Agreement is intended to limit or modify any rights that the Hirer may have under the
    Consumer Guarantees Act 1993.
    b) Subject to clause 8(a):
    (i) the Hirer will indemnify Tironui Venue, its officers, employees, and agents against all claims,
    demands, losses, damages, costs and expenses arising from the Event, the Hirer’s use of the Venue,
    or any breach of this Agreement by the Hirer;
    (ii) Tironui Venue will not be liable for the loss of or damage to any of the Hirer’s property or any third
    party’s property in or around the Venue. Any equipment/property brought into the Venue is at the
    Hirer’s own risk;
    (iii) Tironui Venue will not be liable for any loss or expense that the Hirer incurs if the Tironui Venue is
    not able to make the Venue available to the Hirer as a result of any fire, flood, earthquake or similar
    catastrophic event, seismic or volcanic activity, outbreak of state of emergency, act of God, warlike
    hostilities, an Act of Parliament, regulation or direction or any strike or industrial action or epidemic
    (together “Force Majeure Event”) which is beyond the reasonable control of Tironui Venue. Where the
    Event is cancelled or does not take place in accordance with this Agreement due to a Force Majeure
    Event then all payments already made by the Hirer will be returned to the Hirer; and
    (iv) to the fullest extent permitted by law, the Tironui Venue shall not be liable to the Hirer for any loss
    arising under or in connection with this Agreement, including in relation to a Force Majeure Event.
  7. Health and Safety
    a) The Hirer must ensure that access and egress for residents, businesses or emergency vehicles are
    available at all times and that the public is not inconvenienced by the Event. This includes public and
    private access ways which must be kept clear at all times.
    b) The Hirer will comply with the Venue’s health and safety policies and procedures and the
    requirements of the Health and Safety at Work 2015 (and any amendments).
  8. Parking
    a) The Hirer shall ensure that no vehicle obstructs access or egress routes in any way, or contravenes
    any restricted parking signs.
    b) The Hirer is to ensure no one parks on the grass unless given prior permission. Permission will only
    be granted for services vehicles only and for a small time frame.
  9. Venue Furniture
    a) The Hirer will not move any furniture unless given prior permission by Tironui Venue
    b) If permission is granted, all furniture must be put back how it was found.
  10. Music
    a) No music, bands, DJ’s will play past 11.30pm and all guests will be out/offsite by 12.30am (power off
    at 12.30am)